Submitted by Carol B., Secretary

Meeting called to order at 6 p.m. on ZOOM for all members.

Leslie S. introduced Speaker Karen Bolan, whose topic was about Designing Your Own Mini Quilt.
Karen Bolan of California, lectured for the first hour about how to design a mini quilt and how her
background in engineering brought her into quilting.

After a quick break, Kelly C, President, resided over the business meeting. She thanked the board
members for all their hard work and talked about the word of the month, supportive.

Committee reports began with Programs. Leslie S. talked about programs for the remainder of the
spring, including Linda Lambert on May 3, Dana Jones on May 27-28 and Vickie Alsene in June. Watch
the newsletter for details.

Kelly C. reported for Carol B. on the minutes, saying that they are now posted on the website in the
Recap section. Kelly C. reported for Laurie S. for the Treasurer’s Report, stating that we have $32,610 in our financial accounts.

Member-at-Large, Pam T. reported on the Call For Entries to the Houston Quilt Festival and Quiting Arts
Magazine. There was also an opportunity for quilts to be submitted to the Atlanta Museum.

Membership reported that there are currently 112 members with two new members, Kathleen G. and
Michelle S.

Community Outreach Chair, Nicole M. reported that her committee with be teaching some collage
quilting to students at Trinity Lutheran Church in mid February. She will follow up with a report after
the event.

For Sew Days, Marilyn B. is collecting information from the survey to put together sew days for spring
and summer. Members were asked to please complete the survey. Kelly C. reminded everyone that we
do have irons, cutting mats and tables and extension cords.

Teresa A. reported that there are still a few spots for hospitality for the spring.

Sheila R. reported on the Monthly Mystery stating that March will be the last month for the blocks and
participants will have a break in April with no Mystery meeting so that everyone can prepare their final
projects to show at the meeting in May.

Librarian, Noemi B. had nothing new to report, however former Librarian, Valerie S. stated that it’s a
good idea to contact vendors at Quiltcon to see if they’re willing to donate any books to our guild so
they do not have to cart them back home.

Nancy P. reported for the Kona Challenge that labels have been ordered and will be available at the
March meeting when you signup for the Kona Challenge. There is also an opportunity to display mini quilts from the past for nearly a one-year period from July 2025 to May 2026.

Finally, Kelly C. opened the floor for discussion on the bylaws that had been previously sent to members for review and to be voted on in February. Considerations for the board at the next board meeting include changing the voting on the new bylaws to an in-person meeting either March or April. Ann U. questioned about voting electronically, since the current revision includes a provision for voting
electronically on Zoom, even though past elections had also been done electronically.

Vicky M. requested to know where the board meeting minutes are located, and Kelly C. stated that they
had never been posted publicly to the guild, but that it was a possibility to make that happen. She said it would be another topic brought up to the board to make a decision. Linda L. said that the board minutes had always been posted to Google Docs, but they had not been posted to the membership. Barb S. agreed. Kelly C. stated that the minutes reflect the agenda for the following monthly meeting.

Pam T. stated that she believed the revision concerning the additional person with access to records was to be the Secretary. Betty W. said that the Treasurer already had access to the Quicken account and
that it made sense for that person to be the Treasurer. Kelly C. responded that the proposal at the board
meeting was to make the second person the Secretary, however, due to opposition, a compromise was
settled on Treasurer. She reiterated that the main purpose was that more than one person had access
to all of the guild’s records and accounts in case of an emergency or in the event that the Executive
Director is not available.

Ary asked why the current bylaws do not have the history of revisions stated at the bottom. That is something we can add to future bylaw documents.

Linda L. reminded membership that there had been electronic voting in the past. She also supported the movement of the elections from August to July stating from personal experience that the additional time would help the new officers to plan for their years. Nancy P. agreed. Pat S. also agreed.

Nancy P. stated about payments that electronic payments was not included in the accepted forms of payment to not confuse short periods of membership terms.

Question in chat was asked why the fiscal year and the membership year are not aligned. Laurie S. answered by saying that we needed time to collect membership dues before having to write the check to national on January 1 of each year.

Kelly C. stated that all comments will be taken into consideration at the next board meeting and that if anyone would like to attend the board meeting, members are welcome, although they are not free to comment randomly. They must be called on from the floor.

Ann U. asked about the responsibilities of the members at large and are they the ones who members are supposed to go to for questions, comments and suggestions. Linda L. said that was why the member at large positions were created, to be a liaison between members and the board. Kelly A. also told members that they can address any issue with any board member also, that they are not limited to members at large. Pam T. stated that no one has ever come to her to ask for a link to a board meeting or to discuss comments or questions. Teresa A. resolved that this is because it is a new position.

Nancy asked about how to contact members at large. Kelly C. stated that they can only be contacted via their personal emails at this time.

Stormy H. suggested when asking about specific sections of the bylaws that members state the exact
article and reference to the bylaw in question.

Barb S. asked what the protocol was for attending/speaking at a board meeting. Kelly C. stated that
anyone can attend and that Committee Chairs are also given notice for the board meeting and asked if
they would like to attend or provide information for a report. Anyone can request a link or information
as to the date and time of the board meetings, and it is posted in the newsletter.

Anita T. asked if the board meetings were closed or open. Linda L. reiterated that the board meetings
have never been closed. At any time, if anyone would like to attend, just let a board member know.

Kelly C. closed the discussion at 8:15 and the meeting was adjourned.